Aesthetic Voice Architecture

Capture Leaked Spa Bookings 24/7/365.

Over 53% of high-ticket aesthetic inquiries happen after-hours. While your staff sleeps, TalkWise — our 24/7 bilingual AI front desk — qualifies, schedules, and confirms patients with clinical precision under your clinic's brand.

Clinical luxury treatment suite
Inquiry ID: #KNV-882

Patient Inquiry

11:47 PM
"Do you have Botox appointments this weekend? Looking for a lunchtime slot on Saturday."
Status Booked
Response Time 1.8 seconds

Priority Onboarding

Onboarding first 10 med spas for July... 7 of 10 founding spots remaining.

Clinic owner portrait
Medical director portrait
Spa professional portrait
+4

The Roleplay Simulator.
Hear the precision.

We don't do "robotic." Experience our Interactive Caller that handles objections and confirms medical history before placing patients on your calendar.

Click to Connect Voice Simulation +1 (786) 981-3457

"Click the phone icon to launch roleplay as a patient seeking a Botox consultation, or dial directly from your mobile."

Luxury reception suite
The Infrastructure

How Knova Reclaims Your Time.

A seamless integration layer between your existing clinic operations and your future patients.

database

Custom Web Scraping

We digest your entire service menu and pricing so the AI speaks with your exact clinic voice.

PHASE 01
stay_current_portrait

Keep Your Number

No messy transfers. We layer over your existing clinic line to intercept only when you're busy or closed.

PHASE 02
calendar_month

Real-Time Scheduling

Direct integration with Jane App, Boulevard, or Mindbody. Bookings appear instantly in your portal.

PHASE 03
contactless

Interactive Caller

A 24/7 concierge that lives on your website and handles voice calls simultaneously with zero lag.

PHASE 04
Luxury Med Spa Lobby
Luxury Reception Suite
High-End Clinical Treatment Suite
Clinical Treatment Lounge
Investment Economics

The Revenue Leak Calculator

Med Spa clinics lose thousands of dollars each week by routing callers to voicemail. Drag the sliders to estimate your recovery metrics.

Missed Calls Per Week 10
Average Client Lifetime Value
Estimated Annual Leaked Revenue
$416,000
Recovered with TalkWise (Conservative 35% Capture Rate)
$145,600
Market Comparison

Why DIY Bots & Traditional Staff Fall Short.

Aesthetic practices require clinical-grade conversational safety, real-time EHR calendar sync, and instant bilingual fluency. Here is how TalkWise compares.

Entry-Level Chatbots cancel

DIY AI & Phone Trees

$65 – $300/mo

Generic prompt wrappers built for pizza shops and trades, not clinical medical aesthetics.

  • ✕ Hallucinates protocols: Quotes inaccurate pricing & contraindicated treatments
  • ✕ No live EHR sync: Dumps unconfirmed notes into an email inbox
  • ✕ Robotic delays: Multi-second latency causes frustrated callers to hang up
  • ✕ Practice overhead: Doctors & staff must manually engineer and debug prompts
Risk: Damaged clinic reputation & lost $1,500+ aesthetic consultations.
Traditional Overhead schedule

In-House Front Desk

$3,500 – $4,500/mo

Dedicated front-desk staff balancing in-person patient check-ins with ringing phone lines.

  • ! High fixed payroll: Plus payroll taxes, benefits, PTO & turnover
  • ! 42% after-hours leak: Zero coverage during evenings, lunch, or weekends
  • ! Single line bottleneck: Puts prospective patients on hold
  • ! Constant retraining: Turnover every 6–9 months disrupts clinic consistency
Bottleneck: Front desk overwhelmed by roomed patients, missing inbound calls.
Clinical Standard check_circle

Knova TalkWise

$997/mo flat

Autonomous clinical front-desk infrastructure purpose-built for high-ticket patient conversion.

  • ✓ Sub-second clinical voice: Zero hold time, unlimited concurrent lines
  • ✓ Full EHR/PMS 2-way sync: Books live provider calendar slots
  • ✓ Bilingual switching: Native English & Spanish mid-sentence fluency
  • ✓ White-glove engineering: Custom setup, zero staff maintenance required
Guaranteed: 3 booked consultations in 30 days or your 2nd month is free.
Founding Membership

Investment
Tiers.

Founding Cohort Exclusive Setup Pilot: $497 ($1,500) Capped at 5 practice onboarding slots per cohort to guarantee custom EHR/PMS calibration & zero-drift setup
Founding Cohort · Most Popular grade

Growth Clinic

For single-location aesthetic clinics & medspas demanding 24/7 patient booking.

$997/mo

verified $497 Founding Pilot (14-Day Performance Guarantee)

  • check_circle 24/7/365 Autonomous Voice Receptionist (Valeria)
  • check_circle 100% White-Labeled & Rebrandable to Your Clinic
  • check_circle Native Mid-Call Bilingual English/Spanish Switching
  • check_circle Direct EHR/PMS & CRM Live Calendar Booking
  • check_circle Automated Deposit & Consultation Fee Collection
  • check_circle Unlimited Concurrent Calls (Zero Hold Times)
  • check_circle Missed-Call Instant SMS Text-Back & Review Engine
  • check_circle Zero Per-Minute Overages (Fair-use up to 1,500 monthly inbound minutes included)
  • check_circle Monthly Missed-Call Revenue Recovery Report

shield 3-Booking Performance Guarantee:

If TalkWise does not book at least 3 qualified patient consultations in your first 30 days (with call-forwarding active for the 30-day billing cycle and a minimum of 30 inbound patient calls received), your second month is free. If it books fewer than 3 in month two, leave with a 100% full refund of both months.

Enterprise Architecture corporate_fare

Multi-Location / DSO

For multi-site medspa groups, MSOs, and expanding aesthetic practices.

$1,997/mo

+$500/mo per additional location

  • check_circle Everything in Growth Clinic
  • check_circle Shared Multi-Location Call Routing & Booking
  • check_circle Provider-Level Room & Injector Scheduling Rules
  • check_circle Custom EHR/PMS API Webhook Integration
  • check_circle Dedicated Clinical Success Manager
  • check_circle Enterprise HIPAA BAA & Audit Logging
  • check_circle Quarterly Conversion Optimization Reviews

Pilot Program

Founding Partner Pilot ($497 setup pilot, then $997/mo). Backed by our 14-Day Guarantee: at least 3 booked consultations or 100% full refund.

Deployment Architecture

The 72-Hour Medical Aesthetic Pilot SLA

How TalkWise deploys into your aesthetic practice with zero disruption to clinical workflow, strict HIPAA boundaries, and custom treatment guardrails.

Phase 01 menu_book

Protocol & Treatment Menu Ingestion

We ingest your exact aesthetic menu—neurotoxins, dermal fillers, RF microneedling, laser resurfacing, and body contouring—with your specific pricing, package rules, and pre/post-treatment guidelines.

Clinical Boundary: Never diagnoses or provides off-label medical advice. Captures contraindications and escalates complex queries to licensed staff.
Phase 02 sync_alt

2-Way PMS & Provider Mapping

Direct API integration with Jane App, Boulevard, Mindbody, or Zenoti. Respects provider-specific scheduling constraints, equipment/room turnover buffers, and automates deposit collection.

Integrity Guard: Eliminates double-booking. Holds slots in real time during the call and releases them instantly if caller disconnects.
Phase 03 verified

50-Scenario Stress Testing & Cutover

Before forwarding a single live call, our engineers execute 50 synthetic test scenarios covering dialect variations, background noise, mid-sentence interruptions, and Spanish/English voice switching.

Clinical Signoff: Practice director reviews test recordings and approves full line activation within 72 hours of onboarding.
shield_with_heart Founding Clinical Pilot Terms

Strict 5-Practice Cohort Cap & Performance SLA

To guarantee white-glove engineering supervision, onboarding is capped at 5 aesthetic practices per cohort. Your practice receives a dedicated solutions engineer for all prompt calibration and webhook monitoring.

72 Hours
Deployment SLA
100% HIPAA
BAA Included
3 Bookings
30-Day Guarantee
Zero-Risk Performance Clause

If TalkWise does not book at least 3 qualified patient consultations in your first 30 days (with call-forwarding active for the 30-day billing cycle and a minimum of 30 inbound patient calls received), your second month is free. If it books fewer than 3 in month two, leave with a 100% full refund of both months.

Request Cohort Onboarding
Operational Intelligence

Common Inquiries

Is our data secure and HIPAA compliant? expand_more
Yes. Knova utilizes enterprise-grade encryption and does not store sensitive patient medical records beyond the initial contact details and scheduling requirements. We are designed to sit alongside your existing HIPAA-compliant software ecosystems.
Does it sound like a robot? expand_more
Not at all. Our proprietary voice models use ultra-low latency technology and natural linguistic patterns, including context-aware pauses and emotional intelligence acknowledgments, to maintain a high-end concierge experience.
Which booking softwares do you integrate with? expand_more
We have native integrations with Jane App, Boulevard, Mindbody, Fresha, and Acuity. For clinics using bespoke solutions, we offer full custom integration via our proprietary API.
Will this replace my current staff? expand_more
Knova is a force-multiplier, not a replacement. It empowers your staff to focus on the luxury in-person experience while Knova handles the administrative burden of high-volume inquiries and scheduling in the background.
Live Bilingual Voice Demo (Preset 'Valeria')

Experience TalkWise Live in Under 60 Seconds.

Test drive our flagship bilingual voice preset, Valeria, right now. She handles clinical FAQs, quotes treatment parameters, and schedules consultations in fluent English and Spanish. When deployed for your practice, she is 100% white-labeled and rebrandable under your clinic's identity.

Valeria AI Voice Demo
VOICE DEMO
TALKWISE

Stop Losing Botox Clients to Voicemail.

Join the founding cohort of med spas automating their patient lifecycle. Your pilot includes full white-glove integration and a custom voice model calibrated to your brand.

Limited Founding Spots Available. Clinical Excellence Guaranteed.